Job Details

Day in the Life of a Personal/Executive Assistant to the CEO

Personal & Professional Calendar Management

• Manage personal calendars, appointments, birthdays, anniversaries, special events, and family commitments.
• Manage the CEO's work calendar, scheduling meetings & resolving conflicts as they arise.
• Coordinate schedules among family members and personal service providers.
• Ensure important dates and obligations are planned and executed seamlessly.

Personal Travel Coordination

• Arrange personal and family travel, including vacations, holidays, transportation, accommodations, passports, and travel documentation.
• Prepare comprehensive travel itineraries.
• Monitor travel plans and resolve issues as they arise.

Household Operations Management

• Oversee day-to-day household operations and logistics.
• Coordinate household vendors, contractors, service providers, and maintenance projects.
• Manage household systems and ensure operational efficiency.
• Personal Financial Administration
• Assist with management of household budgets and recurring expenses.
• Coordinate bill payments, memberships, subscriptions, and reimbursements.
• Organize and maintain financial records and personal documentation.

Personal Correspondence & Communications

• Draft personal correspondence, invitations, thank-you notes, holiday communications, and family-related communications.
• Coordinate communications with advisors, schools, medical providers, attorneys, accountants, and other personal contacts.

Event & Lifestyle Management

• Organize family gatherings, celebrations, parties, and special occasions.
• Coordinate memberships, club activities, social engagements, and charitable commitments.
• Manage gift purchasing and gift-giving initiatives throughout the year.

Family & Personal Administration

• Maintain important family records, licenses, registrations, memberships, and passports.
• Organize personal databases, contact lists, and digital records.
• Coordinate appointments related to healthcare, wellness, education, and professional services.

Research & Special Projects

• Research products, services, travel options, vendors, schools, and major personal purchases.
• Support personal business ventures, real estate activities, and special family projects.
• Coordinate transitions such as relocations, school enrollments, and household changes.

Philanthropic & Community Activities

• Support charitable initiatives, volunteer commitments, and philanthropic efforts.
• Coordinate donations, sponsorships, and community engagement activities.

Proactive Personal Support

• Anticipate family and household needs before they arise.
• Resolve personal matters independently and with minimal direction.
• Handle urgent requests and changing priorities with discretion and efficiency.

Core Competencies

• Absolute Confidentiality
• Relationship Management
• Household Operations
• Anticipation & Proactive Support
• Financial Administration
• Event Coordination
• Attention to Detail
• Resourcefulness/Problem Solving
• Professional Judgment
• Flexibility & Adaptability

Location

• Greenville, SC (must be local)

Education and Requirements

• Bachelor's Degree preferred (or high school diploma and 5+ years experience)
• 2+ years experience in administrative support, house management, and/or personal assistant roles
• Personal car and current driver's license required.
• Exceptional organizational and multitasking abilities.
• Experience managing household operations and complex personal logistics.
• Strong communication and interpersonal skills.
• High level of discretion when handling confidential personal information.
• Ability to work independently and anticipate needs proactively.
• Spanish Language proficiency strongly preferred.

Position Benefits

• Medical, Dental, and Vision Insurance
• PTO
• Variety of 401K options including a match program with no vesture period
• Life Insurance
• Short/Long Term Disability
• Paid maternity/paternity leave
• Mental Health Day
• Calm subscription for all employees