Job Details

JACOBS has an immediate opportunity for an Administrative Assistant to support our data center project (on-sight) in Spartanburg, SC.

As a Project Administrative Assistant, you will play a key role in supporting project teams through a variety of administrative and coordination activities. Your ability to stay organized, communicate effectively, and manage multiple priorities in a fast-paced environment will directly contribute to successful project delivery and client satisfaction.

Key Responsibilities:

• Provide administrative and project support to the Advanced Manufacturing team

• Coordinate project deliverables and assist in tracking progress against deadlines

• Process invoices and support financial tracking activities

• Schedule meetings, maintain calendars, and coordinate logistics for project teams

• Maintain and update project databases and tracking systems

• Prepare reports, spreadsheets, and PowerPoint presentations

• Support high-volume front desk/welcome center operations, including greeting and checking in personnel

• Collaborate with internal teams, clients, and vendors to ensure smooth project operations

• Assist the construction team with a wide variety of administrative and coordination tasks

• Minimum of 5 years of administrative experience

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)

• Strong organizational skills with the ability to manage multiple priorities

• Excellent verbal and written communication skills

• Experience working in a fast-paced environment

• Strong interpersonal skills with the ability to work effectively with all levels of staff, management, and external stakeholders

• Experience in project coordination and administrative support

Ideally, You'll Also Have

• Experience supporting construction or project-based teams

• Experience working in a front desk or high-traffic environment

• Strong attention to detail and problem-solving skills

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.