Job Details

Human Resources Assistant (Part-time)

Monday-Friday 20 hours per week (4 hours/day) Pay: $20-$22/hour

Reports to: General Manager/HR Generalist Department: Human Resources FLSA Status: Non-Exempt EEO Classification: Administrative

The HR Assistant is responsible for daily administrative and HR duties of the location. They assist the HR Generalist with recruitment, record maintenance and aspects of payroll processing, and provide clerical support to all office staff. Will support management and the leadership team and act as a liaison between on-site management and employees and the HR Generalist. Will assist with handling and resolving Human Resources issues.

Duties and Responsibilities

• Assist with the recruitment process by screening candidates, obtaining background check authorization, answering candidate questions and scheduling interviews.
• Enter time off requests in the HRIS.
• Communicate unplanned absences to management team/enter in HRIS.
• Review compensation adjustment paperwork with staff as assigned.
• Maintain Human Resource files and records to ensure consistent data accuracy.
• Assist with performance management process.
• Make any necessary time clock adjustments daily.
• Pull weekly attendance reports prior to payroll processing.
• Maintain Confidentiality.
• Reset HRIS passwords.
• Answer and assist team members with any general inquiries they may have. Consult with HR Generalist for more specific concerns/situations.
• Conduct orientation new hires.
• Coordinate training sessions for staff.
• Ensure smooth communication with employees and timely resolution to their queries.
• Maintain I9 records.
• Maintain safety records.
• Forward staff reimbursements or orders to HR Generalist.
• Collaborate with plant management and floor supervisors to conduct attendance and safety violation progressive disciplinary meetings.
• Serve as a witness for non-attendance/safety violation disciplinary/termination meetings.

Job Qualifications

• Basic understanding of HR functions and best practices.
• Knowledge of basic labor laws and employee equity regulations.
• Effective HR administration and people management skills.
• This position requires a person who must be able to work under stress and deal with the public effectively in a professional manner.
• 2-3 years of relevant experience in an office environment.
• Extensive knowledge of Microsoft Office software
• Results driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
• Ability to work with a team.
• Comfortable multitasking and prioritizing tasks without guidance.
• Time management expertise to ensure tasks are completed in a timely manner throughout the day.
• Organizational skills to keep an accurate record of documentation.
• Proficient technology usage skills.
• Honest and ethical team player.
• Sense of urgency with the ability to multitask under pressure.
• Excellent communication skills, both written and verbal.
• Strong attendance history of punctuality.
• High School diploma or General Education Degree (GED) required.
• Ability to pay close attention to detail and be flexible in a fast paced and growing organization.