Job Details

Executive Assistant

The Executive Assistant will provide high-level administrative, organizational, and strategic support to ensure the efficient operation of the executive office. This role requires discretion, exceptional attention to detail, strong judgment, and the ability to manage competing priorities in a fast-paced environment.

What You'll Do

1. Manage the CEO's calendar and schedule, proactively resolving conflicts and time-sensitive issues
2. Screen, prioritize, and respond to emails, phone calls, and in-person requests as needed on behalf of leadership
3. Coordinate all travel arrangements, logistics, itineraries, and prepare expense reports for business trips
4. Handle confidential information and sensitive documents with the highest level of discretion and professionalism
5. Assist with special projects by coordinating resources, tracking progress, and ensuring deadlines are met
6. Provide general executive and office support, including driving as needed, running errands, ordering meals/lunches, managing office supplies, and supporting staff across the organization
7. Serve as a trusted gatekeeper and liaison between the CEO and internal/external stakeholders
8. Prepare agendas, presentations, reports, and briefing materials
9. Handle confidential and sensitive information with the highest level of discretion

Qualifications

• 3+ years of experience supporting a CEO or senior executive
• Exceptional organizational, time-management, and communication skills
• Strong attention to detail with the ability to prioritize effectively
• High level of professionalism, integrity, and discretion
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to work independently with minimal supervision

Why Join Us

• Employee Discount Program and EAP
• Competitive Medical, Dental and Vision insurance options as well as Short- & Long-term disability, and PTO
• Direct exposure to executive leadership and strategic decision-making
• Opportunity to make a meaningful impact across the organization