Job Details

Job Description

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SOM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.

The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SOM's Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.

Position Summary

Clinical Research Budget Analyst position will serve as a subject matter expert in coverage analysis as well as budget analysis and negotiation with industry biotech and biopharma sponsors. Ability to work collaboratively in a group setting in a fast-paced environment is crucial in this role.

Position Impact to the University

Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. CTO Clinical Research Budget Analyst is a key position in maintaining secure and fully compliant CTO operation.

Position Responsibilities

Coverage Analysis, Clinical Trial Budget Analysis and Negotiation (90%)

• Perform comprehensive and independent analysis of clinical trial protocols and other study documents, including the research study budget, contract, informed consent, pharmacy and lab manuals, and other supporting documentation.
• Perform detailed coverage analysis of research procedures in alignment with CMS rules and develop audit-ready study billing grids.
• Assist investigators in determining study status under Medicare coverage rules and in identifying services as non-covered research-only, routine care, investigational items and services along with their associated costs.
• Understand and exercise independent judgment and discretion in the analysis, interpretation and application of the Medicare National Coverage Decisions (NCD) and Noridian local coverage decisions (LCD) for routine costs in clinical trials, and all relevant UW Medicine clinical research budgeting and billing policies and procedures.
• Analyze industry sponsor budget proposal, clinical trial protocol and manuals to develop and negotiate comprehensive study budgets and payment terms.
• Inform the development and implementation of institutional and multi-institutional clinical trial and accompanying systems.
• Perform study protocol complexity analysis to drive the proper costing and effort application.
• Analyze and validate clinical trial financial systems design and operational workflows to optimize performance and productivity.
• Provide training and education to CTO colleagues, School of Medicine investigators, research staff and practice site staff on research budgeting and billing policies, procedures, and tools.
• Provide excellent customer service and accurate guidance to clinical research study teams regarding clinical research budgeting and billing policies and procedures. Keep study teams apprised of study status.
• Track projects through multiple milestone points in the CTO production database to inform analytics. Manage production tickets and communications regarding work performed in compliance with office policies, procedures, and standards.
• Ensure electronic and paper study files are created, updated, stored, and maintained according to established office practices, customer service standards, and UW record retention policies, from initial contact to study closeout and beyond.
• Assist faculty, staff, and others in interpreting internal and external research billing policies, determining applicable review requirements, and facilitating timely budget approval.

CTO Projects (10%)

• Contribute to the development of the CTO metrics and other analytics for internal and external audiences.
• Assist in the development of standardized procedures and tools for clinical research budgeting and coverage analysis.
• Contribute to the development of the CTO website content, training materials and SOPs.
• Participate in internal and interdepartmental project teams as assigned.
• Analyze issues and quiries from clients and escalate as appropriate to the CTO leadership.
• Perform other duties as assigned.

Qualifications

Required

• A Bachelor's degree in science, business, healthcare administration or related field and at least three years' experience with coverage analysis, clinical trial budget development and negotiation, clinical research study coordination or management, health system operations, or other related research or healthcare experience.
• Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional requirements.

• Ability to make positive contributions and work effectively and efficiently in a group environment.
• Working knowledge of the Medicare Clinical Trials Policy and other Federal, State and institutional clinical research regulations.
• Exceptional customer service skills.
• Strong written and oral presentation skills. Ability to communicate effectively with all levels of staff, faculty, management and collaborators.
• Ability to understand and convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience.
• Ability to teach and mentor others in group settings, in one-on-one sessions and remotely.
• Ability to prioritize and organize work independently in a fast-paced, high-volume setting.
• Demonstrated skill in using Microsoft Excel and Access.

Desired

• Master's Degree in business or healthcare administration or related field
• Experience working in OnCore or other CTMS system.
• Coverage analysis certification or ACRP or SOCRA credentialing (CCRC, CCRP).
• Experience working with an intake ticketing system performance.
• Accounting and finance experience.
• Experience as a research study coordinator and/or fiscal specialist in a healthcare setting.

Compensation, Benefits and Position Details

Pay Range Minimum:
$80,100.00 annual
Pay Range Maximum:
$102,000.00 annual
Other Compensation:

Benefits:
For information about benefits for this position, visit
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-###-#### or ...@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.