Job Details

Administrative Assistant Position

We are looking for a detail-oriented administrative assistant to join our team in Greenville, South Carolina. This contract to permanent position requires a proactive individual who can manage multiple priorities while ensuring smooth administrative operations. The role is critical in supporting organizational functions, including credential management, board meeting preparation, and document creation.

Responsibilities:

• Maintain and track credentials and privileging records to ensure compliance.
• Prepare and organize materials for board meetings, including drafting agendas and taking minutes.
• Coordinate logistics for board meetings, including scheduling, meal arrangements, and setup.
• Develop and update forms, reports, and advanced Excel spreadsheets to support administrative needs.
• Manage website updates and ensure accurate and timely content changes.
• Handle inbound and outbound calls, providing excellent customer service and support.
• Draft and respond to email correspondence professionally.
• Perform data entry tasks to maintain accurate records.
• Schedule and coordinate appointments to optimize team efficiency.
• Assist with marketing-related tasks, such as creating promotional materials and supporting campaigns.

Requirements:

• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional communication skills, both written and verbal.
• Detail-oriented with the ability to maintain accuracy in documentation.
• Familiarity with website management and basic marketing concepts is a plus.
• Customer service experience and ability to manage calls professionally.