Job Details

About us

HCPro, LLC. is a leading provider of integrated information, education, training, and consulting products and services in the vital areas of healthcare regulation and compliance. We help healthcare organizations drive consistency and maximize efficiencies across the revenue cycle, resulting in measurable clinical, quality, and financial improvements.

We are a multidisciplinary tech-enabled business education company. Our goal is to drive revenue cycle efficiency through education.

• Delivering Information in Meaningful Ways

We combine intuitive technology and targeted subject matter expertise to empower people to exceed their professional goals.

• Driving Improvement from Within

We partner with healthcare providers to create a culture that values education and prioritizes compliance, quality care, and revenue cycle success.

• Aligning People, Process, and Policy

We understand the intricate nuances of both acute and post-acute healthcare settings so we can help streamline efficiencies and support the implementation of complex compliance initiatives.

Diversity and equal opportunity

HCPro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity, race, color, religious creed, national origin, age, sexual orientation, physical or mental health disability, or protected veteran status.

We understand the intricate nuances of both acute and post-acute healthcare settings so we can help streamline efficiencies and support the implementation of complex.

What does this role do at HCPro?

The Event Coordinator provides logistical support across all event product lines related to in-person and virtual conferences, seminars, and webinars. This position is responsible for managing projects using established documentation, balanced with the ability to adjust to evolving needs with a calm and logical approach.

Primary Duties and Responsibilities:

• Coordinate with internal colleagues to understand, determine, and assess the logistical requirements of webinars, virtual conferences, and in-person conferences.
• Organize multiple events simultaneously throughout the full event planning cycle.
• Utilize standard templates, processes, and guidelines to produce event materials, including formatting presentation slides for overall event consistency.
• Maintain event information within internal program databases and communicate changes to the appropriate internal teams.
• Clearly and effectively communicate with speakers, exhibitors, and internal team. members regarding agreements, materials deadlines, and expectations for an optimal event experience.
• Work with outside vendors in the production of promotional items.
• Manage development and delivery of conference app for in-person and virtual conferences.
• Oversee registration and conference app onsite at our in-person conferences.
• Create informational material download pages for all event types using WordPress
• Execute attendee email communications for conferences and seminars.
• Support virtual event special projects on a variety of platforms, including but not limited to GoToWebinar, Zoom, and Wistia.
• Reconcile and submit vendor and speaker payments.
• Travel to in-person conferences to support onsite management.

Qualifications:

• 3+ years of relevant experience required.
• Expertise in MS Office applications-Word, Excel, PPT, Outlook-required.
• Strong organizational skills and the ability to prioritize responsibilities-required.
• Excellent verbal/written communication skills-required.
• Ability to manage tasks under tight deadlines with exceptional attention to detail-required.
• Capability to work independently as well as part of a team-required.
• Adept at learning new software programs and technologies-preferred.
• Experience with event software (i.e., Zoom, GoToMeeting), WordPress, and HTML-preferred.