Job Details

Finance Department Accountant

The Finance Department Accountant is an integral part of Furman University's Finance and Administration Division and supports the Controller, Bursar (Student Accounts) and accounts payable function. This position will assist with the monthly financial close process and play a key role in coordination with the budgeting office.

Responsibilities:

General Ledger:

• Responsible for departmental journal entries entered into Workday
• Imports monthly chargeback entries from service departments
• Prepares monthly golf course entry and reconciliation of accounts
• Validates daily import file from Development's Raiser's Edge system
• Monitor Endowed gifts above $300,000 threshold for funds to be transferred to Endowment Account
• Various general ledger account reconciliations and analysis to support the monthly financial close process
• Manage cash advance returns and personal purchase reimbursements
• Monthly sales tax return preparation/filing including trial balance reconciliation
• Gather year-end audit documentation as requested
• Prepares analysis for restricted/endowed accounts
• Backup for Senior Accounting Manager in creating gift funds
• Team projects as assigned, such as annual physical inventory counts for capital assets

Student Accounts:

• Coordinates with the Bursar/student account function with the following tasks:
• Prepares customer invoices for non-student related receivables. Records payment received against customer invoices and prepares payment for deposit.
• Enters miscellaneous cash sales into the system for daily deposit
• Enters ad hoc bank transactions into the system for miscellaneous ACH deposits received by bank
• Reconciles Eventbrite deposits and prepares related journal entries
• Assist with the review of student refunds prior to processing
• Reconciles deferred revenue, miscellaneous A/P and other accounts receivable clearing accounts monthly.
• Serves as back-up to the Student Financial Services Coordinator and Bursar

Accounts Payable:

• Provides backup for accounts payable function with the following tasks:
• Reviews and approves the processing of invoices, ad hoc and miscellaneous payment requests in accordance with University guidelines
• Reviews purchase orders and receipts for errors prior to invoicing
• Supplier set-up and maintenance including verbal verification
• Assists with processing annual 1099s and Escheat reporting
• Backup for the processing and verification of settlement runs for all payment types
• Research of outstanding checks for Unclaimed Property reporting
• Serves as back-up for the Accounts Payable staff as needed during absences or high-volume time frames

Performance Review:

Completes annual performance review process with supervisor to understand job performance expectations and uses the goals of the department and university to complete satisfactory job performance.

Other Duties:

Cross trains with and provides backup for other employees in the department as needed. Prepares and maintains training materials and current process documentation for supported functions. Performs other duties as assigned; the intent of this job classification description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any particular position and employee may be requested to perform job-related tasks other than those specifically present in this description.

Pursues professional development to keep pace with demands for services and information; including maintaining up-to-date information about the department and university.

Relationships:

• Daily contact with members of own work unit and immediate supervisor to plan, coordinate, problem solve, present information and make suggestions related to mutual goals
• Frequently works with members of other departments, campus partners and students to exchange accurate information and explanation of rules, regulations, practices and functions
• Periodic contact with outside organizations to exchange factual information and explanations of rules, regulations, practices or functions

Responsibility for Final Decisions:

• This role maintains a high degree of confidentiality with respect to payroll related information
• Responsible for own work product and may assist or instruct others doing similar work including student workers
• Tasks involve multiple procedures with interrelated processes or steps and involves choosing the appropriate action or procedure to follow and applying established rules
• Errors are readily detected in the normal course of work by standard check or crosscheck and work involves independently researching and resolving any such errors, often through communication with other departments and affected employees

Reports to: Controller

• Reviews work to ensure compliance with procedures and deadlines.
• Routine work is performed independently and non-routing issues or questions are referred to the supervisor.

Minimum Qualifications:

• Minimum of a four-year degree: Bachelor's Degree in Accounting or related field
• 3 to 5 years of work experience in accounting
• Advanced knowledge and experience in Microsoft Excel and Word required
• Excellent communication/written skills are required
• Experience with Workday is preferred. Proficiency utilizing Workday must be achieved in a short time after beginning employment.
• High level of integrity with ability to maintain confidentiality
• High level of accuracy and strong attention to detail

Work Conditions:

• Work is performed under usual office conditions with long periods of working at a desk and in front of a computer screen
• Work involves deadlines, interruptions and handling multiple tasks
• This is a full-time, salaried position with a normal work schedule of 8:30 am to 5:00 pm, Monday through Friday. Remote workdays may be approved after one year training period.

Education Requirements: Bachelors: Accounting (Required)

Certification Requirements: