Job Details

Project Manager Assistant

Promotes the company mission statement by joining the Project Manager (PM) and Superintendent as a team who work together to create a safe work environment, build a quality project and keep projects on schedule while earning a fair and reasonable profit.

Essential Functions

• Serve as a point of contact for the Owner, Engineer, and Architect.
• Begin to oversee the project to assist in critical project decisions.
• Estimating and Preconstruction:
  • Assist Harper's efforts in estimating, scheduling, interviewing etc.
  • Assist the PM on preconstruction deliverables and estimates while working alongside Estimating.
    • Qualifications and clarifications.
    • Allowances.
    • Project schedule.
    • Three quotes on each scope.
    • Value engineering.
  • Begin to understand and follow along with:
    • Owner contracts.
    • Subcontracts, POs, and FSAs.
    • Cost controls.
    • Project Engineering Submittals and Shop Drawings.
• Assist and begin to oversee the project to ensure proper project decisions; begin to understand how the PM and Superintendent make timely and appropriate project decisions regarding:
  • Scheduling.
  • Delivery.
  • Logistics.
  • Quality control.
  • Employee staffing levels.
• Assist in communicating with Owners and Architects/Engineers related to office field issues.
  • Understand issues and assist in resolution.
  • Knowing the proper time to involve Owners and Arch/Engineers.
• Assist in leadership of BIG 6:
  • Safety/SOAR.
  • Core.
  • Procurement/scheduling.
  • Pre-Install meetings.
  • Exterior skin systems meetings.
  • Utility strike prevention plan.
• Assist in Harper safety requirements:
  • Understand and uphold the Company Safety Requirements.
  • Project Safety Pre-Planning.
  • Project-site specific SOAR orientation.
  • OSHA standards are understood and followed.
  • Perform weekly Toolbox Talks with all active Trade Partners.
  • Participate in the timely and effective investigations of all incidents including injuries, property damage, behavioral issues and near misses.
• Assist in creating and maintaining schedules.
• Assist the PM and Superintendent to determine the sequencing of the work.
• Assist in the development and management of project QAQC (has passion).
  • QA example:
    • Pre-installation meetings.
  • QC example:
    • Visual and documents inspections of work in place.
• Assist in coordination of all trade partners:
  • Project site specific logistics/use including associated rules.
  • Scheduling of each trade (who goes where and when to start).
  • Developing and implementing recovery strategies to maintain project schedule.
  • Clarifications of design versus installation (RFI's).
  • Schedule for the trades (durations and commitments of durations).
• Assist in staff development of Project Engineers, Interns and Field Staff.
• Assist in the proper set-up of projects in Procore.
• Assist in processes to ensure project data is kept current and accurate.
• Develop and implement working relationship with Safety Manager.
• Assist Owner and design teams in obtaining required permits.
• Assist the Superintendent on implementation of inspections for the project.
• Assist with project reporting:
  • Owner monthly reports.
  • Monthly job costs status reports.
• Assist with the project close out including required documentation to Owner.
• Ensure by documenting and executing a proper Harper punch list prior to inviting Owner and design team punch list.
• Understand the importance of compliance of local building codes.
• Understand the importance of compliance with all ADA code requirements.
• Assist with Procore:
  • Fill-In daily log.
  • Read commitment scopes of work and understand content.
  • Navigate and understand how to utilize directory.
  • Utilize and understand all functions of the drawings tab:
    • Recent drawings.
    • Overlay function of previous drawings.
    • Attachments to drawings.
  • Create inspections.
  • Know where and how to utilize information from meeting minutes.
  • Create and track an observation.
  • Utilize the photos application.
  • Create and maintain the punch list.
  • Create an RFI for review by Superintendent and seek RFI information where applicable.
  • Know where to find the schedule, read and understand.
  • Understand how to navigate and seek information from Specs tool.
  • Understand how to navigate and seek information from Submittals.
  • Ability to enter timesheet in Procore.

Scheduling

• Ability to understand an Overall Project Schedule. Includes understanding critical milestone date.
• Ability to understand and update an active Construction Schedule. Includes understanding the critical path and its changes.
• Ability to lead a pull schedule and update Weekly Work Plan.
• Ability to understand material delivery dates and when they are required.
• Ability to navigate and resolve conflicts regarding design:
  • With subcontractors.
  • With Arch/Engineers.
  • Knows when to RFI an issue or resolve effectively without.
• Ability to assist in running a subcontractor coordination meeting. Includes setting an agenda and maintaining the agenda. Understand critical issues for meeting. Run the meeting effectively.
• Ability to assist in running OAC meetings. Includes setting an agenda and maintaining the agenda. Understand critical issues for meeting. Assist in running the meeting effectively where required.
• Ability to understand how to solve clashes and conflicts of building systems in a manner that does not compromise the engineered basis of design. Also shows the ability to understand when documentation is required related to drawing and specification updates and or cost impacts.
• Ability to develop and manage an effective QAQC program.
• Ability to understand how to manage a project utilizing BIM technologies:
  • Coordinate a 3D design for conflicts.
  • Coordinate a 3D design layout in the field.
  • Utilize BIM Glue and Navisworks software when appropriate to assist in the BIM process on a project.

Competencies

• Must be flexible and accept change often.
• Must be detail oriented and organized.
• A "Can Do" attitude.
• Proven track record of a strong safety culture on the jobsite is a leader in safety.
• Has experience building from the ground up on more than one project minimum.
• Ability to understand construction means and methods for all scopes of work.
• Ability to communicate and develop relationships with City, local agencies and utility representatives.
• Demonstrate a thorough and detailed understanding of Plans and Specs.
• Proficient with Microsoft Office Suite or related software.

Education and