Job Details

Clinical Trials Bookkeeper

Key Responsibilities:

• Track all outstanding receivables related to clinical trials, including sponsor payments, and reimbursements.
• QC patients visits; prepare and issue invoices in accordance with contract milestones and payment schedules.
• Follow up regularly with sponsors, CROs, to ensure timely payment.
• Maintain accurate records of communications and payment status.
• Collaborate with clinical project managers to verify completed milestones tied to payments.
• Monitor aging reports and escalate overdue accounts when necessary.
• Reconcile payments received against trial budgets and invoices.
• Prepare weekly aging reports, income forecast.
• Present monthly analysis of all trials developments.
• Template building in Realtime Software.
• Other tasks related to the position.

Skills and Qualifications:

• Strong understanding of accounts receivable and collections processes.
• Experience with clinical trial billing, sponsor contracts.
• Proficiency in accounting or financial software (e.g., QuickBooks, Excel)
• Experience with RealTime software.
• Excellent organizational skills and attention to detail.
• Strong communication and negotiation skills for effective follow-ups and conflict resolution.
• Ability to interpret and apply complex contract terms to invoicing and collections.
• Experience working in clinical research, life sciences, or healthcare environments is a strong plus.
• Associate's degree or higher in Accounting, Finance, or a related field.