Job Details

Operations Coordinator

The Operations Coordinator provides operational support to the leadership team of a Nursing Division. The Operations Coordinator performs and oversees a variety of administrative and fiscal operations which require critical and independent thinking and initiative to organize, prepare and report significant information. Fiscal responsibilities include entering and monitoring operational and capital budget requests, coordinating capital equipment quotes and managing check requests. The Operations Coordinator supports preparation and management of the operation's budget and monitors and produces assigned reports for Nurse Leaders.

The Operations Coordinator performs assigned audits, inventory, and regulatory functions. The Operations Coordinator supports Nurse Leaders and proactively coordinates the renewal or termination of existing contracts. The Operations Coordinator supports the Nursing Leader to facilitate the initiation of new contract processes, maintains a log of existing contracts, and supports the annual review process.

Human Resource responsibilities include maintenance of personnel files and follow-up with leaders on e-learning due dates and compliance. Other duties include policy and procedure support, coordinating meetings, minutes, and assistance with meeting preparation to include development of presentation materials and data display. The Operations Coordinator must be efficient in a fast-paced environment, maintain confidentiality and have effective written and verbal communication skills. The Operations Coordinator will collaborate with Leadership in developing and implementing the Spartanburg Regional Healthcare System's Mission, Goals and Values.

Minimum Requirements

Education

• Associate Degree or 2 years - clerical/operations experience, or 30 semester hours of equivalent education in related field.
• Degree, experience, or education must be relevant to role/position.

Experience

• Proficient in Microsoft 365

License/Registration/Certifications

N/A

Preferred Requirements

Preferred Education

• Bachelor's Degree

Preferred Experience

Four (4) years office experience in a healthcare setting

Preferred License/Registration/Certifications

N/A

Core Job Responsibilities

Adheres to all Standards of Behavior

Demonstrates proper business and telephone etiquette and sound judgment in receiving and placing calls.

Basic Computer Skills

Identifies areas for improvement and seeks ways to work on self-defined weaknesses.

Knowledgeable in use of and response to Facility Alert, Medical Alert, Medical Emergency Systems

Meets continuing education requirements, demonstrates knowledge of and ensures compliance with all clinical expectations of regulatory agency requirements (DNV, DHEC, CMS)

Maintains accurate and complete personnel file for associates.

Assist with budget process and reports.

Processes check requests

Maintains and updates intranet website for each unit within nursing division.

Coordinates meetings for leadership, including room reservations, agendas, and/or minutes.

Assists with ordering supplies and capital equipment.

Attends departmental and hospital committees and meetings.

• Completes other duties as assigned.