Job Details

SUMMARY:

• Answer and direct phone calls, and assist callers with inquiries. Meeting and greeting customers and vendors as they arrive.
• Sort and distribute incoming mail and receive incoming packages. Prepare and send outgoing mail or packages.
• Maintain and organize files, records, and confidential documents for easy access.
• Create, proofread, and edit correspondence, documents, memos, and emails.
• Schedule appointments, manage calendars, and arrange meetings or conferences.
• Working with vendors on the phone or in person.
• Create and issue Purchase Orders.
• Monitor office inventory and order supplies to ensure adequate stock.
• Operate office equipment such as photocopiers, printers, and computers for word processing and spreadsheets.
• Transcribe meeting notes, draft minutes, and prepare agendas as needed.
• Assist in general office management and support tasks, including running errands and helping with administrative processes.