Job Details

Executive Assistant to CEO

Location: Greenville, SC

Pay Rate: $20/hour

Schedule: Monday - Friday, 8:30 AM - 5:00 PM

Start Date: ASAP

Job Summary:

We are seeking an organized and detail-oriented Executive Assistant to the CEO to join our team. This role is essential in providing high-level administrative support, ensuring the smooth operation of the executive office, and facilitating effective communication with internal and external stakeholders. The position requires a proactive individual with excellent multitasking skills and a strong ability to maintain confidentiality.

Key Responsibilities:

Executive Support:

• Manage the CEO's calendar, schedule appointments, and coordinate meetings.
• Prepare agendas, reports, and materials for board and committee meetings.
• Oversee the logistics of internal and external meetings, including venue setup, technology arrangements (e.g., Zoom, Teams), and refreshments as needed.
• Act as the primary liaison between the CEO and external stakeholders, including community partners and the Board of Commissioners.

Communication:

• Draft, proofread, and distribute correspondence, resolutions, and board materials.
• Prepare information on meeting attendees, including affiliations and biographies.
• Coordinate communication and other relevant entities.

Event Management:

• Plan and execute special events, including venue selection, invitations, guest lists, and materials.
• Handle technology needs for virtual events and recordings.

Administrative Duties:

• Maintain office supplies and inventory.
• Oversee the preparation of board meeting spaces and assist with internal events.
• Manage website updates and social media content.
• Handle sensitive data related to financial, business, and personnel matters.

Qualifications:

Education & Experience:

• Bachelor's degree or equivalent relevant administrative experience.
• Minimum of 5 years in executive-level administrative support.

Skills & Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Google products.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities under limited supervision.
• Strong customer-service orientation with professionalism in all interactions.

Preferred:

• Bilingual capabilities.
• Knowledge of affordable housing laws and regulations.

Work Environment:

• Office-based role with a moderate noise level.
• Occasional lifting of up to 25 pounds.
• Frequent use of computers and standard office equipment.

Why Join Us?

This role offers a unique opportunity to work closely with leadership in a mission-driven organization.

Apply now to start immediately and make a difference in our community!